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Graduate Research Fund Application


You must agree to the following term to proceed with this application:

  • Awards will be used for future expenses.
  • Participant Incentives (gift cards, checks, cash, MTurk participant fees, etc.) must be pre-approved by Accounts Payable before they can be purchased or reimbursed. You must include the approval with this application. You can find information on that here.
  • The cost of a taxi, Uber, Lyft, or similar services will not be reimbursed if public transportation was a viable option. If you request to be reimbursed for these things, you must provide proof that there was not a better alternative.
  • Mileage will not be reimbursed if the costs of flying would have been less expensive. The college does not reimburse mileage or car rental for travel within the Chicagoland area where public transportation is a viable alternative. Chicagoland area is defined as Cook, DuPage, Kane, Lake, McHenry, and Will counties.
  • Regarding conference participation, if the fees are the same or lower to purchase membership plus registration (versus nonmember registration fees), the membership fee can be reimbursed, but documentation must be provided with reimbursement request.  If member rates plus membership cost more than nonmember rates, the membership fee will not be reimbursed.
  • Original receipts are required for all transactions. Receipts must be itemized.
  • Purchases in a foreign currency require OANDA conversion or a redacted bank/credit card statement (preferred) that confirms the conversion to dollars.
  • Proof of payment is required. For example, if you split a hotel room with someone, you must show the total cost, and that you actually paid for your share. Any fees incurred in transferring funds to another person will not be reimbursed.
  • In the case of travel, you will not be reimbursed until after your trip.
  • No charitable donations can be made with these funds.
  • Requests for reimbursement and submission of documentation/receipts must be within 30 days of incurring expenses.
  • Your reimbursement must follow all university and college expense policies in order for it to be processed.

Please select Yes in the box below if you agree to these terms.


Student information

Please enter your employee ID, name, e-mail address and additional information about your student status.


Type of Application

I am applying for (please choose one)...


Project information


List all items and expenses for which you may seek reimbursement. Include approximate dollar amounts for all trip expenses. If the total trip expenses exceed $500, reimbursement will be capped at $500.

Provide the dates when you will incurring and expending award funds.